Last update: 5 April 2019
This Privacy Statement describes how InnovaWood asbl acting as a data controller, collects and uses personal data within the framework of the EU General Data Protection Regulation (GDPR) http://data.europa.eu/eli/reg/2016/679/oj.
The InnovaWood network
Founded in 2003, and based since 2010 in Brussels, InnovaWood is today a major European network in the forestry, woodworking and furniture sector. The overall aim is to bring business benefit to the value chain by providing a forum for the member organisations and contribute to the competitive development of Europe’s forest-based sector. The network is comprised of member organisations from countries in Europe and overseas in the field of research, education, training and knowledge transfer.
Data Collected, Use and Basis for Data Processing
The InnovaWood Secretariat collects and processes data on the basis of legitimate interests in order to carry out our activities. InnovaWood seeks to provide information to our members who are involved in research and development the forest-based sector at national and European level and who could, thereby, reasonably be expected to gain added value from the information we provide on topics which are of fundamental public importance.
InnovaWood collects data directly from data subjects, from third parties (e.g. directories, websites), from participant lists to our events or social media. The collected data can include an individual’s full name, work email address, work title or department, company name, address, phone number, IP address, company website, professional platform website, and photo.
Registering with personal data for an InnovaWood event or activity implies the consent for this application to use the data supplied in the context of the event or activity.
Pictures taken at an InnovaWood event or activity can be used for dissemination purposes. By registering, participants agree that their picture can be used and may be published, for example, on our website or in reports.
Data Treatment and Sharing
InnovaWood regularly reviews and, where necessary, updates our members’ data. InnovaWood uses established cloud services including Microsoft Office 365 (OneDrive, Sharepoint) and Dropbox.
Employees of members that are listed in InnovaWood’s contact database obtain an individual access to InnovaWood’s OneDrive shared webspace folder for members. By activating this individual access, the user expressly consents to the use of the information in accordance with this Privacy Statement.
Specific data provided by individual staff from member organisations (e.g. reports, presentations, data files) are only shared via the internal shared webspace with consent from the individual.
InnovaWood’s lists of contacts are not based on behavioural characteristics, nor are they established on the basis of economic or financial interest. InnovaWood uses basic data analytics but does not specifically process personal data with other types of data.
InnovaWood does not trade personal data with other organisations for commercial gain. Some of our data is shared with our member organisations or selected partner organisations (e.g. European stakeholders or project consortia). In general, this is done in order to carry out specific activities, such as establishing new contacts between organisations, sending invitations to and providing information about events and internal or joint activities organised solely by InnovaWood or in collaboration with other organisations.
Data Storage Period
Where no contracts have been signed and no legal restrictions are placed, the information will be conserved until InnovaWood becomes aware that the data subject no longer occupies a post relevant to the organisation’s stated mission or the data subject objects to the use of his/her personal data.
Rights of the Data Subject
The following rights concerning personal data held by InnovaWood can be exercised by contacting the InnovaWood Secretariat at firstname.lastname@example.org.
1. Individuals have the right to obtain access to their personal data.
2. Individuals have the right to ask for incorrect, inaccurate or incomplete personal data to be corrected.
3. Individuals have the right to request that personal data be erased.
More information can be obtained from the Belgian Supervisory Authority, who is also responsible for handling any complaints: www.dataprotectionauthority.be .
Website Access (public)
This Privacy Statement is valid for all pages hosted on InnovaWood’s website.
The data that is provided explicitly or in an automated manner will be recorded and processed in InnovaWood’s data file. InnovaWood is the processing controller with respect to the personal data gathered via the website and controls any processes that are carried out by other parties on its behalf.
All information, in the form of text, files and images or any other formats, is provided by InnovaWood for information purposes only.
All interested persons may access the public information posted on our website. However, InnovaWood retains the right, at any moment of its choosing and without prior notification, to change the regulations and conditions corresponding to access to the website, to limit access or refuse access to the entire website or parts of it, without this giving rise to any form of compensation.
InnovaWood reserves the right to change or refuse access to the private section of its website without this giving rise to any form of compensation.
Links to third party websites
On the website and in the information distributed, InnovaWood may, for ease of use, provide links to websites and pages hosted by third parties. However, InnovaWood does not endorse, approve or take any responsibility for third party websites or social media channels and cannot be held responsible for any data processed by third parties as their privacy policies may differ.
When interacting with our social media channels, consent and personal data use are covered by the terms and conditions and privacy policies of each of these social media platforms.
For any questions concerning this Privacy Statement, please contact:
66 Rue du Luxembourg
1000 Brussels, Belgium